BemisFarmsNursery.com
  • Home
  • Workshops
    • Private Workshops
  • Plants & Products
    • Perennials - Multi Year
    • Edible Plants
    • Annuals - One Year Plants
    • Shrubs (Bushes)
    • Trees
    • Seasonal Plants >
      • Holiday Cactus
  • Care Info
    • Seed Starting
    • Putting Tender Summer Bulbs to Bed for the Winter
    • Frost and planting
    • Fall Leaf Raking, or Leaving...
    • Summer Watering
    • Pruning >
      • Spring Pruning
      • Hydrangea Pruning
    • How to Plant
    • Fertilization
  • Events & Promotions
    • EggHunt
    • Wave Week
    • Tomato Tuesday
    • Bemis Bucks
    • Labor Day Nursery Yard Sale
    • PumpkinPath
    • Scarecrows
  • About Us
    • History
    • Steve Hunt
    • Employment
    • Pictures
  • Other
    • April Fools
  • Bemis Blog
  • Privacy Policy
  • WTAG Gardeners Calendar photos
  • Landscape Design 2022
  • Home
  • Workshops
    • Private Workshops
  • Plants & Products
    • Perennials - Multi Year
    • Edible Plants
    • Annuals - One Year Plants
    • Shrubs (Bushes)
    • Trees
    • Seasonal Plants >
      • Holiday Cactus
  • Care Info
    • Seed Starting
    • Putting Tender Summer Bulbs to Bed for the Winter
    • Frost and planting
    • Fall Leaf Raking, or Leaving...
    • Summer Watering
    • Pruning >
      • Spring Pruning
      • Hydrangea Pruning
    • How to Plant
    • Fertilization
  • Events & Promotions
    • EggHunt
    • Wave Week
    • Tomato Tuesday
    • Bemis Bucks
    • Labor Day Nursery Yard Sale
    • PumpkinPath
    • Scarecrows
  • About Us
    • History
    • Steve Hunt
    • Employment
    • Pictures
  • Other
    • April Fools
  • Bemis Blog
  • Privacy Policy
  • WTAG Gardeners Calendar photos
  • Landscape Design 2022
Search by typing & pressing enter

YOUR CART

Seeking Bookkeeper

​We are seeking a new bookkeeper to fill Dawn’s shoes. Or at least to follow in her footsteps. Dawn has been with us for over 13 years. She has decided to retire. She deserves to retire. I just wish she would keep working until she was 80. Anyway we need a new bookkeeper. Rather than me tell you what the position entails, Dawn wrote a little story for you. She entitled it Diary of a Mad Bookkeeper. To be clear, mad as in deranged, not as in angry. It’s her sense of humor.   :-)
 
There are potentially several additional parts of the job such as writing, inventory management, website design and maintenance, social media, and more. But I will let her start with the job, as it exists now.
 
Good Morning!
Welcome to Bemis Farms Nursery. 
You will find this to be one nifty little job!  Great place to work.  Great people to work with! 
Seasons are important here so if you are not use to it, batten down the hatches!  May comes every year!
I am going to write this like I am talking to you and try to organize it such that you can look up items of how to by chapter.
Outline:
 
Bookkeeping
Tina’s Assistant
Data Base Assistant
 
Bookkeeping Overview:
I am a big believer in plain old cash in cash out!  If cash is correct then 99% of your bookkeeping is done.  And if you data entry bills and invoices in correct there should be limited general ledger work.
We use Quickbooks Online and it links to Sales Vu which is our point of sale (POS) system.  When you process Sales Vu to link to Quick books all sales come over automatically.  Sounds nifty huh?  Well it isn’t always.  So you will have to muddle thru the system if you are unaware of it, which I am sure you are!  Quick books not so much!  I am praying that you are familiar with Quick books even though the online version is so different than the desk top version. You are limited in what you can do with the online version but you learn to make it work!  The best part of sales vu is that they have a very active and quick customer service and you can reach out to them for stuck issues.  We will prob touch on that later.
Again, assuming that you are familiar with quick books take a peek around our program.  Honestly.  I use it to
  1. invoice out any Accounts Receivables - which we have few of – mainly Tina’s private workshop customers and two Landscapers – Grounds Unlimited and Montigny Landscaping. 
  2. Maintain check books
  3. Data enter bills
  4. Pay bills
  5. Receive checks
  6. Monitor Gen Ledge accounts
Sales Vu has your data base of customers and you will use that to maintain customer base and to see all activity on a daily basis and fix any errors that the register entry has made.  All activity that goes into Quick books comes into Sales Vu first so all invoice and deposit activity is seen there.  Then we use Square to process our credit cards transactions.  You can enter their data base and see all deposit activity daily individually.  You will use this to do your deposit work.  We do maintain two separate check books at Cornerstone Bank – one for regular checking which you process cash/check deposits into and pay bills out of and one called “Payroll” which all credit card payments get deposited to and where all payroll checks get disbursed from. Of course you will be in charge of the daily balances – no bouceys bounces please!  And that is all done on line!  At your fingertips!
You will also be in charge of paying bills.  All bills ….  Let me repeat.  All bills get approved before we enter them into the system.  This will prove to be the bane of your existence, especially in May and again in November.  You will have to chase down Ed and Tina.  It’s ok.  Make them do it! 
Once the bills are approved and entered then you can pay when due!  EXCEPTION to the Rule and there is always one!  Credit Cards.  Ideally you want them to review, disburse credit card charges Before you pay, but that is not always feasible.  SO I schedule the all to be paid on their due dates the beginning of each month.  And disburse when then are done.  This is in a chapter by itself! Pain in the ass! But necessary…alas, into each life a little rain must fall. But… You might enjoy it!  Who knows!
Sales tax is also your responsibility to pay without approval.  Again a chapter devoted to this little nightmare.  Not hard to do actually easy peasy- on line -  but the data is difficult at best to interpret as you will see between the two systems.
There is not a ton of general ledger work.  I do make certain entries on a regular basis though.  Such as Gift Certificates.  We have some interesting accounting happenings with quick books from sales vu and you will find a chapter on this also!
I try to make sure they P&L is looked at monthly.  So they can pull up on their computers and look at it when ever they feel. 
Yearly I prepare for the accountant.  He is located locally in Charlton and has the sign in information for Quick books so can access online our account and see all the transactions.  He will/should send over – which we have yet to do, an entry for the balance sheet to get it corrected and then from there, yearly adjustments to maintain.  That will be your task!  Lucky you!
I provide him with all the other data he needs… 1099’s, interest statements, etc.  I hand deliver these. 
So that’s it in a nutshell!  Now on to the nitty gritty details!
 
(mto follow)
Check out Bemis Farms Nursery on Yelp

Location

Come for a visit!

Treat yourself to the relaxation that comes from a quiet stroll in our park like setting. Revel in the sights, sounds and fragrances.
Please visit or give us a call
​at 508-885-4247.

Contact Us

Subscribe

Join our mailing list today!
Join Now